SAP Business One Certification Practice Exam

Which two transactions trigger a system internal reconciliation?

1. A payment for a vendor based on an A/P Invoice

2. A credit memo based on an invoice

3. An A/R invoice based on a sales order

4. A landed cost based on a Goods Receipt PO

The correct answer is: A credit memo based on an invoice

In SAP Business One, certain transactions initiate internal reconciliation processes to ensure that financial records remain accurate and consistent. A credit memo based on an invoice is a common scenario that triggers an internal reconciliation. When a credit memo is issued, it often relates to an invoice that has already been recorded in the system. This action ensures that both the financial ledger and accounts receivable are updated to reflect the reduction in the balance owed by a customer or the adjustment of revenue. The system reconciles the original invoice amount with the credit memo, maintaining integrity in the financial reporting. Transactions such as vendor payments based on accounts payable invoices or accounts receivable invoices based on sales orders serve specific functions but do not inherently initiate a reconciliation process in the same way a credit memo does. These transactions are more focused on the movement of cash or the recording of sales but do not directly create a reconciliation scenario between conflicting records. A landed cost based on a Goods Receipt PO primarily deals with inventory valuation and supplier costs rather than directly impacting reconciliation of financial liabilities or receivables; thus, it does not trigger the same internal reconciliation process as a credit memo would. Focusing on the internal reconciliation triggered by a credit memo allows for accurate financial tracking, mitigates errors, and supports clearer reporting