SAP Business One Certification Practice Exam

What should an accountant do to save a draft when entering a large journal entry?

1. Create a journal voucher

2. Use the Save option

3. Post the entry as a draft

4. Exit the software without saving

The correct answer is: Create a journal voucher

To effectively save a draft when entering a large journal entry in SAP Business One, creating a journal voucher is the appropriate action. A journal voucher serves as a temporary document that allows the user to retain the details of the journal entry without immediately posting it to the general ledger. This method provides flexibility, as it enables the accountant to revisit, modify, or finalize the entry at a later stage before making it official. Using the Save option would typically save the current form but may not specifically designate the entry as a draft in the way that a journal voucher does. The option to post the entry as a draft may imply a separate function associated with posting practices, while exiting the software without saving would result in the loss of any unrecorded information, making it not viable for keeping the journal entry details intact. Therefore, creating a journal voucher is the best practice for preserving the information related to the large journal entry until it is fully verified and ready to be posted.