SAP Business One Certification Practice Exam

Right after an Incoming Payment is recorded, how does the system treat the unchosen invoice?

1. It will automatically be selected

2. It remains untracked until manually reconciled

3. It prompts an error in the payment

4. It immediately reconciles by default

The correct answer is: It remains untracked until manually reconciled

When an Incoming Payment is recorded in SAP Business One and an invoice is not chosen for the payment, the system treats that unselected invoice by leaving it untracked until action is taken. This means that the unchosen invoice does not get automatically reconciled or selected; instead, it remains in its original state. The unchosen invoice will stay in the system and can be accessed or managed later. Users can manually reconcile it when they decide to process payment against it at a future date. This treatment allows for flexibility in managing invoices and payments, ensuring that users can choose which invoices to pay without the system forcing any actions on the unselected invoices. In a practical sense, this approach provides businesses with the control they need in their cash flow management and ensures that all invoices are handled according to the user's discretion and payment processes.